For schools using the Lottery feature, there are some additional settings you can configure within Settings -> Lottery -> Lottery Settings. You can customize what appears on the waitlist and lottery results screen, and define some visual settings in the lottery presentation. To learn how to run a lottery, click here.
How-To: Configure Lottery Settings
Once you have navigated to Settings -> Lottery -> Lottery Settings in your SchoolAdmin site, you'll see a few different options on the page.
Read on below for a description of each option on this page.
Additional Data Displayed on Waitlist & Lottery Results
Siblings that are also applicants?: When this option is checked, the siblings that are also applicants of the students in the lottery will display on the view screen and on the waitlist pages within the Admissions tab.
Siblings that are also students?: When this option is checked, the siblings of the students in the lottery that are current students in the school will display on the view screen and on the waitlist pages within the Admissions tab.
Maximum student rows to display at once: This is the maximum number of student rows you want to display at once in the presentation mode.
Fade in animation time: This is the animation time for all of the results to fade in during the presentation, which are set in milliseconds.
Fade out animation time: This is the animation time for all of the results to fade out during the presentation, which are set in milliseconds.
Student info heading delay: This is how long each students name and position is displayed on the screen along the left.
Student info row delay: This is how long each students name and additional information is displayed in the row format along the right of the heading.
Final result delay: This is how long the results will display before moving onto the lottery is complete page.
Hide student name: When checked, this option will hide all student names when you present the lottery results. Names will be replaced with the value in the Lottery ID (lottery_id) field. To set this ID value for students, you can either (1) import it into the lottery_id field, (2) update it manually on the student contact record, or (3) have our Support Team set the field to auto-generate. This option is useful if your school runs your lottery and presentation live in front of families. You can provide each family with their student's unique ID, so they will be the only ones to know if they were accepted or waitlisted.
Hide student birth date: When checked, this option will hide the student birth dates when you present the lottery results.
Partition lotteries and waitlists by lottery_option_1?: Lotteries are siloed by 2 criteria: Apply Grade and Apply Year. Lottery Option 1 is available as a partition so that schools can add a third criterion to their lotteries, such as campus or gender. This third criteria would be set up to link to the lottery_option_1 field on the back end of the system, and it would display as a column in the lottery page so that the lottery is now filtered by all three criteria.
Don't forget to click the blue Save button to save any changes on the page!