Term-based fields are fields within the system that contain historic data based on the term selected for the page you’re working on within SchoolAdmin.  These fields hold unique sets of data for each academic year. These fields will be cleared ONLY for the new enrollment year once it is activated, but data from previous years will still be maintained. 

Any fields outside of this list that drive tuition and fees, checklist items, etc will require a manual reset each year.  Click here to learn more about non-term based fields and how to clear them.

Term-Based Fields that Reset Automatically

Below is a list of the term-based fields that will reset (be cleared out) automatically each year:

  • grade_id
  • apply_year_id
  • apply_grade_id (same as grade_id)
  • enroll_grade_id (same as grade_id)
  • status
  • enrollment_type
  • waitlist_position
  • role
  • deposit_amount_paid
  • deposit_payment_method
  • tuition_override
  • deposit_override
  • application_fee_waiver
  • financial_aid_amount
  • financial_aid_request
  • financial_aid_amount_request
  • financial_aid_status
  • scholarship_amount
  • scholarship_status
  • application_submit_date
  • inquiry_submit_date
  • contract_submit_date
  • application_fee_paid
  • application_fee_method
  • entry_date & exit_date
  • contract_state

Additional Resources

  • Click here to learn about non term-based fields and required fields for contract generation.
  • Click here to learn how to setup new terms and manage data retention year over year.
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