A 0% payer who makes a deposit payment, our system will not create a billing account if there existing billing accounts for the same student. 

  • Example: A 0% payer with 2 other payers 50% / 50% to see where the deposit charge went to. It went to the mom. For this use case, the deposit charge will go to the oldest responsible payer. So if payer_a was created on 1/1/20 and payer_b was created on 1/2/20, the deposit charge will go to payer_a.

In the scenario when there is a 0% payer making a deposit payment, and there are two billing accounts split at 50% / 50%, our system will use the date and time that a billing account was created at to distinguish which account the deposit charge and payment gets applied to. 

Anyone who has greater than 0% responsibility and makes a deposit payment will have the deposit charge and payment on their ledger.

Deposit payments will always be reflected by the opposing deposit charge category, even if there are other billing category balances open. They will be an exception to the billing category prioritization calculation of how payments are applied.

  • Example: If there is a open tuition billing category balance of $100 and a deposit charge of $50, the deposit payment will go to the $50 deposit charge. Regardless if tuition is set above deposit in the billing category prioritization.

Checklist Item Deposits

Along with deposits made through the parent portal, the student checklist also provides a way of acknowledging a deposit has been received when accepting cash, checks, or in person payments.

Whoever is adding the manual deposit, needs to enter an amount, a payment method, a billing account, and a date. Once those fields are inputed, that deposit payment will show up on the billing account you entered. 

Additional Resources

To find out more about deposits and registration fees click here.

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