For schools that accept international students, it's best practice to ensure your site is setup for a positive parent experience that shows you value diversity and promote cross-cultural understanding. In addition, it's beneficial to have the same seamless process for reporting and admission/enrollment requirements as you have for domestic students. Let's explore some best practices to consider during and after your implementation so that all families have the same online experience.
PRO TIP: As you review this process, you may think of ways to support other groups of students where something is unique to them such as boarding/day, IEP/504, etc.
Translation: We can add the Google Translate plugin with desired languages to any of the online forms in SchoolAdmin. In addition, if your school provides pre-translated forms, we can build the forms using the translations you provide.
International Forms: Identify international specific forms that need to be created within SchoolAdmin or linked to checklist items from other sites for families to fill out and complete. Some examples include the I-20 form, health forms, transcripts, relocation forms, additional recommendations, etc.
Custom international fields: Think about specific questions you need to ask on forms, and internal-facing fields you manage within the record to collect international data for reporting. Use yes/no or single select fields as much as possible for optimal reporting, as open text fields don't allow you to group your data for accuracy or silo data on a specific field value. To provide flexibility in a response, you can include an 'other' option that populates a text field to support answers outside of your drop-down list. Some examples of custom fields include language program, citizenship country, number of language-specific years of study, language-specific proficiency levels, language test scores, etc.
International Forms: Tie international forms as explained above to checklist items. Some examples include the I-20 form, health forms, transcripts, relocation forms, additional recommendations, etc.
International Testing: Create checklist items for all international testing requirements such as TOEFL test results or other language test scores if applicable, placement tests, proficiency tests, language testing, etc.
Create consultants within your site that are working with international families via the quick action menu (+). Click here to learn how. If a consultant did not fill out the application form, you can tie them to their respective contacts in your site and email them an authentication code so they can manage their consultee's checklist to ensure all requirements are turned in on time and understood. Click here to learn how.
Communications can be sent directly to consultants via the recipient options when sending communications individually and in bulk.
Include international contact information in email signatures as needed.
Automate communications with the 'is international' field set to 'yes' to invite families to international events, provide information about international student organizations and/or special services. This will develop a sense of community, school spirit and a feeling of belonging.
Include any international specific deadlines in communications or in the 'contact communication area' of the Parent Portal that can be shown/hidden based on business rules for an international field.
Parent Portal Customization
Include any international specific admission/enrollment contacts information if applicable. Click here to update.
Include international specific information or translation in your form thank you pages, and/or contact communication area as appropriate. Click here to update.
Include options to support international pay. Please note, there is only one custom payment method that can be setup. An example is to have a custom payment method for Flywire and a link can be provided in the fee page if the parent/guardian selects this as their payment option. IMPORTANT: This custom payment method will show for all students not just international students. It cannot be hidden behind business rules.
Setup any international specific tuition amounts, discounts, fees grants, and/or scholarships.
Customize filter options in list pages with international specific fields as needed for daily reporting.
Create saved searches on international data.